To-do Lists

Extended task states#

In Trilium, to-do items aren't limited to a simple "done" or "not done." Tasks can also be marked as in progress ("doing"), under consideration ("maybe"), or cancelled ("won't do"), thus giving a more accurate picture of where things actually stand.

Right-click the checkbox and select the desired state. Alternatively, press Ctrl+Shift+Enter to cycle through the task states. Tapping or left-clicking the checkbox will always toggle between "None" and "Done".

Task states are fully preserved when converting between Text and Markdown notes, in both directions.

Customizing the extended task states#

Task states are customizable: you can reorder them, create new ones with different colors and symbols, or delete the ones you don't need. See Customizing to-do task states for more details.

Keyboard shortcuts#

When at the beginning on an empty paragraph, type the following to insert a to-do list:

• [ ] for an unchecked item
• [x] for a checked item

Extended task states are supported as well, using its corresponding Markdown symbol. These are the defaults but they can be changed if needed (see Customizing to-do task states):

• [/] for “Doing”.
• [?] for “Maybe”.
• [-] for “Cancelled”.

To reorder the item under the cursor, press Alt+Up or Alt+Down. To reorder multiple items, select them first.

See also#

• To-do lists are meant for small task lists. For more complicated, day-to-day task tracking consider using a Kanban Board collection instead.